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B2B SaaS ERP • Product Design & Architecture

ALUXSYSTEM — Operations & Workflow ERP for Aluminium Fabricators

An operational software platform designed and built for aluminium window and door fabricators to streamline quotation pipelines, on-site measurements, material inventory, and project tracking.

My Role

Product Design & Architecture

Company / Platform

AluSync / ALUXSYSTEM

Deliverables

User Workflows, SaaS UI/UX, Design System

Live Production App

app.aluxsystem.in ↗
https://app.aluxsystem.in — Operational Dashboard
ALUXSYSTEM Operational SaaS ERP Dashboard interface displaying active projects, quotes, and fabrication metrics

Fig 1.1 — ALUXSYSTEM unified operational dashboard tracking fabrication quotes, active site tasks, and inventory levels.

01. Executive Summary & Operational Context

Aluminium window and door fabrication is a highly specialized manufacturing and construction trade. Fabricators operate in a fast-paced environment juggling architectural blueprints, millimeter-accurate site measurements, volatile glass and aluminium extrusion costs, and decentralized workshop labor.

Before ALUXSYSTEM, workshop owners and project managers managed these operations across loose paper notes, fragmented spreadsheets, manual calculators, and endless WhatsApp messages. This led to frequent calculation errors in cutting lists, delayed client quotations, missing follow-ups, and painful material wastage.

Core Mission: Move beyond theoretical UI concepts to design an enterprise-grade SaaS system that understands the genuine mechanics of the fabrication floor: Understand the workflow → Map information architecture → Design scalable UI → Partner with engineering → Validate with working production code.

02. The Core Problems Identified

Through direct engagement with prospects and workshop fabricators at AluSync, I identified three primary operational bottlenecks:

PROBLEM 01

Complex Quote Estimation

Calculating custom aluminium profiles, glass thickness, hardware accessories, and labor charges required hours per quote, making rapid customer responses impossible.

PROBLEM 02

Disorganized Site Tracking

Fabrication jobs depend on strict on-site milestones (rough opening measurements, frame installation, glass glazing). Progress was lost in individual chat threads.

PROBLEM 03

Profile Scrap & Inventory Leaks

Standard aluminium extrusions come in fixed 6-meter lengths. Poor cutting calculations generated costly scrap offcuts with no central inventory record.

ALUXSYSTEM — Quotation & Pipeline Analytics
ALUXSYSTEM Analytics interface showing quotation stages, customer follow-up pipelines, and financial metrics

Fig 1.2 — Pipeline analytics and quote conversion tracking designed for clear operational oversight.

03. Product Architecture & User Workflows

To make complex technical operations effortless, I structured ALUXSYSTEM around four interconnected modules:

  • Executive Dashboard: Real-time overview of pending quotations, active jobs on the workshop floor, impending delivery dates, and material stock alerts.
  • Quotation Engine: Dynamic calculation engine that lets estimators select extrusion series (sliding, casement, facade), input rough opening dimensions, specify glass types, and generate PDF quotations in minutes.
  • Site & Client Tracking: Dedicated customer records with attached architectural CAD files, site measurement revisions, follow-up logs, and billing history.
  • Inventory & Production Orders: Tracking raw aluminium bars, hardware accessories, gaskets, and glass orders directly mapped to specific customer jobs.
ALUXSYSTEM — Site Measurement & Order Follow-up
ALUXSYSTEM Site tracking and customer measurement details view

Fig 1.3 — Detailed job specifications, site measurements, and execution checkpoints.

04. Interface & Interaction Design Decisions

Unlike consumer apps, enterprise B2B tools require dense data displays, rapid keyboard entry, and high visual contrast. Key design decisions included:

  • High Information Density without Visual Clutter: Tabular views with sticky action headers, persistent search filters, and contextual status tags to keep fabricators focused on actionable rows.
  • Progressive Disclosure in Estimations: Complex profile cutlists and accessory breakdowns are housed in expandable drawers rather than multi-page redirects, preventing workflow interruption.
  • Dark-Mode Optimization: Crafted a sleek, high-contrast dark interface that reduces eye strain in mixed indoor lighting (office desks vs. brightly lit factory floors).

05. Development Collaboration & Working Platform

A great product design must survive contact with engineering and real users. Throughout the project, I worked closely with developers to:

  • Establish a reusable component library in React, matching tokens defined in Figma.
  • Map out API payload structures and edge cases (e.g., zero inventory states, oversized window dimension warnings).
  • Conduct user feedback sessions with workshop estimators to refine button placement, tab order, and validation alerts.

ALUXSYSTEM is actively deployed and running at app.aluxsystem.in, serving as tangible proof of complete product lifecycle design execution.